1. General points
This policy describes the way in which the Royal Academy of Medicine of Belgium (ARMB) processes personal information concerning you, and what your rights are if your personal data is processed by the ARMB.
To accomplish its tasks, the ARMB is bound to process your personal data in compliance with the provisions of the Regulation (EU) 2016/679 of the European Parliament and of the Council dated 27 April 2016 on the protection of natural persons with regard to the processing of personal data and of the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).
The ARMB ensures that it processes your personal data in a way that is adequate, relevant and limited to what is necessary in terms of the purposes for which it is collected.
2. Data security and confidentiality
The ARMB undertakes the necessary steps to guarantee the security of your personal data. It ensures that your data is protected, particularly against unauthorised access, illegal use, loss or unauthorised modifications. The ARMB has put technical and organisation measures in place to guarantee the security and confidentiality of your personal data.
The personal data processed and the processes concerning it are only accessible to explicitly authorised people and applications on the basis of functional requirements.
3. What is personal data?
Within the meaning of Article 4, 1° of the General Data Protection Regulation (GDPR), personal data is “any information referring to an identified or identifiable natural person (hereafter known as the person concerned); “an identifiable natural person” is deemed to be a natural person who can be identified directly or indirectly, particularly by reference to an identifier such as a name, an identification number, localisation data, an on-line username, or one or several specific elements relating to his/her physical, physiological, genetic, psychic, economic, cultural or social identity”.
4. Who are the Processing Manager and the Data Protection Representative?
The ARMB, located at Rue Ducale 1, 1000 Brussels and represented by the Permanent Secretary, is responsible for the processing of personal data which it processes in the context of the execution of its tasks. This means that it determines, alone or jointly with others, the purposes and means of processing this personal data.
The Data Protection Representative: Alexandre Buchet (firstname.lastname@example.org). The Data Protection Representative is the contact person for any questions relating to the processing of your personal data and the exercise of your rights under the General Data Protection Regulation.
5. What personal data is processed by the ARMB and for what purpose is it processed?
The personal data categories processed by the ARMB are the following in particular:
– Your IP address
– The date and time of your access to our website
– Identification data (e.g. surname, first name, date of birth, nationality)
– Contact data (e.g. postal address, telephone number, email address)
– Documentary data (e.g. curriculum vitae, candidate files for prizes or grants).
The ARMB collects this personal data particular by means of forms for subscription to its newsletter and events organised within the ARMB, as well as candidate files for competitions, prizes and grants.
The ARMB processes your personal data in order to carry out its tasks. Your personal data cannot be used by the ARMB for purposes other than the execution of its tasks
The processing of this personal data is performed by the ARMB particularly for the following purposes:
To enable you to access the website and take advantage of its services
To improve the services delivered by the website
To facilitate the communication between us
To keep you informed by sending emails, newsletters, briefing letters
To manage your subscriptions to events organised within the Academy
To manage candidacies for competitions, prizes and grants.
Your personal data will never be transferred to third parties who would use this data for commercial or advertising purposes.
6. Storage of your personal data
Your personal data is stored for as long as necessary with regard to the purposes for which it is processed and as long as you do not withdraw your consent to the storage of this data.
7. What are your rights concerning the personal data processed by the ARMB?
You have a certain number of rights concerning your personal data (Art. 15, 16, 17, 18, 21 and 22 of the Regulation (EU) 2016/679 of the European Parliament and of the Council dated 27 April 2016 on the protection of natural persons with regard to the processing of personal data and of the free movement of such data and repealing Directive 95/46/EC). Some of these rights apply only in limited cases.
You have the right of access to your personal data processed by the ARMB.
You have the right to obtain, as soon as possible, the rectification of incorrect personal data concerning you. Given the purposes of the processing, you have the right to have incomplete personal data concerning you completed.
In certain cases provided for in the General Data Protection Regulation, you have the right to obtain the limitation of the processing of your personal data.
In certain cases provided for in the General Data Protection Regulation, you have the right to oppose, at any time for reasons depending on your particular situation, the processing of personal data concerning you.
You have the right not to be the subject of a decision based exclusively on automated processing, including profiling, producing legal effects concerning or affecting you, except when this decision is necessary for the conclusion or execution of a contract, is authorised legally or is based on your consent.
In certain cases provided for in the General Data Protection Regulation, you have the right to have your personal data deleted as soon as possible.
8. How can you exercise your rights?
If you note that some of your personal data is erroneous or incomplete or if you want further information about your personal data processed by the ARMB, you can contact Alexandre Buchet at the following email address, email@example.com.
People who have a personal page on the ARMB website may also contact their page manager.
Without prejudice to any other administrative or judicial remedy, you have the right to submit a claim to the Data Protection Authority and to establish judicial recourse if you consider your rights have not been respected or that processing of personal data concerning you constitutes a violation of the General Data Protection Regulation.
To submit a claim, send your request to the following address:
Autorité de protection des données (Data Protection Authority)
Rue de la Presse 35
10. Update to the privacy protection policy
This policy is likely to be the subject of possible updates. You are now asked to re-read it from time to time in order to be informed of this. The updated policy will always comply with the General Data Protection Regulation.
What is a cookie?
It is a small text file placed in a dedicated space on the disc of your terminal (computer, tablet, mobile phone or any other device optimised for the Internet), during consultation of on-line content or advertising on a website. This cookie file can only be read by its originator. During its validity period, it enables its originator to recognise the terminal concerned each time this terminal accesses digital content which already includes cookies from the same originator. The cookie does not identify you personally, but only the browser on your terminal.
Most cookies have a limited lifetime. The most standard lifetime is 7 days. In any case, the maximum storage period for cookies is limited to two years.
The main purpose of cookies is to make your browsing experience faster and more efficient. The cookies make it possible to save your preferences, save your connection data, etc.
Cookies used by ARMB
These are the cookies that are essential for browsing the website. They make it possible to browse the website quickly and efficiently. Standard cookies make it possible to adapt the website presentation to your terminal’s display preferences (language used, display resolution), memorise passwords and other information concerning a user. In particular, standard cookies make it possible to recognise you, notify your movements on such and such a page and thus improve your browsing comfort.
The statistical cookies are emitted by our technical service providers (Google Analytics) for the purpose of measuring the audience for the different content and headings on our website, in order to assess them and organise them better. Typically the data collected is, for example, the number of visitors, time spent on a page, type of page consulted afterwards.
If necessary, these cookies also make it possible to detect navigation problems and consequently improve the ergonomics of our services.
These cookies only produce anonymous statistics and traffic volumes, excluding any individual information. The lifetime of these statistical cookies does not exceed 24 months.
Social network cookies
“Social network” cookies enable you to share our website content with other people, or to notify other people about your consultation or your opinion of the website content. In particular, this is the case for the “Share” and “Like” buttons from the “Facebook” or “Twitter” social networks. The social network providing such an application button is likely to identify you as a result of this button, even if you have not used it when consulting our website.
How can cookies be managed?
By using our website, you accept the use of the aforementioned cookies. However, you can at any time choose to deactivate all or some of these cookies, apart from the standard cookies necessary for the operation of the website as indicated above, by configuring the cookie settings of your web browser. Please consult the “Help” tab on your web browser or visit aboutcookies.org for more information about the activation and deactivation of cookies. However, we do not advise deactivating cookies as this risks affecting your navigation on the website.
We will answer your requests as quickly as possible.